Office Support Executive
Posted: 12th September 2019
Location: Town Centre
Closing: 27th September 2019
More informationThe role of Office Support Executive is charged with supporting the Coast Digital studio with office management, project and general administrational support. This includes looking after our general office environment, supporting our maintenance contacts, project support activities and helping to Coast Digital remain a clean, safe and fun environment to work in.
In addition to these functions employees are required to carry out such other duties as may be reasonably required within your skill and competence.
+ General administration
+ Open and distribute post
+ Ordering toner/stationery/coffee/tea etc
+ Arranging tradesmen/repairmen
+ Filing – job sheets, holiday forms etc
+ Arranging travel and training for staff etc
+ Compiling quotes and ensuring the office is sufficiently insured
+ Ensuring the office meets all fire and health and safety standards
+ Note taking at meetings etc
+ Arranging lunch for meetings
+ Stocking up at the cash and carry
+ Teamwork and jobsheet administration
+ Managing monthly internal finance spreadsheet
+ Administering projects for staff members on internal software
+ HR administration
+ Manage holiday and sick sheets
+ Induction with new starters
+ Staff confidential HR filing i.e. salary amendments etc
+ Managing the pension
+ Managing the healthcare
+ Managing the childcare vouchers
+ Design & Build support
+ Participating in the testing and quality assurance of development work presented to customers
+ Scheduling bug fixes, retesting and keeping the client updated on progress
+ Willingness to help out other teams within the business as the need arises
+ Create strong relationships and establish good lines of communication with the other teams
Skills & Competence Required
+ Proactive individual and keen to be a hands on member of the team – (essential)
+ Excellent organisational, time management and problem solving skills – (essential)
+ Excellent communication and interpersonal skills – (essential)
+ A full clean driving licence – (essential)
+ Experienced web user – (nice to have)
+ Knowledge of a project management discipline – (nice to have)
+ Experience in the writing of detailed documents – (nice to have)
In return you’ll receive our great employee package including:
+ A competitive salary to £18,000 depending on experience.
+ Private health care (after 6 months service).
+ 25 days holiday per annum.
+ Flexible start time (7:45am – 16:30pm or 8:45am – 17:30pm).
+ An early finish on Fridays – 15:30pm.
+ Contributory pension scheme 3%.
+ And on the social side you can look forward to regular company-organised events.
NO AGENCIES PLEASE.